Matthaeus · The features
Know the features and choose how to use them in your Congregation. You can start from collecting totals and expand use over time, with access configured according to responsibilities.
International organization
Each user can choose the interface language between Italian, English, French, Spanish and Portuguese. Multicurrency management allows you to use accounts in different currencies and read the values in the currency of the Generalate. Exchange rates can be indicated in operations or managed via a reference table.
Areas, exercises and consolidated
You can manage multiple accounting areas, each with its own exercises, even with different time intervals. The summaries follow the hierarchy of the Congregation, from the Communities to the Provinces, and allow aggregations between homogeneous activities. To obtain legible consolidated data, it is necessary to agree on common items and criteria and aggregate coherent periods.
Accounting entry and representation
The insertion methods adapt to the preparation of the users. With the chart of accounts and reasons configured, the transactions entered in the simplified methods feed the double-entry representation. The consultation can go from the first note to the ledgers and balance sheets, according to the necessary detail.
Chart of accounts
The chart of accounts can be configured from one to four levels, with a variable number of digits coding. Defining a coherent classification between the different entities supports accounting and makes the totals comparable, preparing a common basis for the consolidated accounts.
Costs and revenues
Cost and revenue centers allow you to assign amounts to the activities to follow. You can define percentage breakdowns to distribute costs and revenues between multiple centers and deepen the economic interpretation of the works.
Budgets, balance sheets and reports
You can prepare annual cost and revenue budgets and compare them with the final figures to detect deviations. Annual, interim, simulated and extraordinary financial statements allow readings referring to different needs and periods. The reports use the data present in the platform: punctuality and correctness of the entries remain the basis of the evaluations.
Documents and data exchange
You can associate multiple attachments with each operation, such as receipts and contracts. Data import and report export functions are provided in Word, Excel and PDF. The automatable connection with the Italian accounting program chosen by the Province is a service to be defined based on the integration possibilities of that program.
Access and use
Access is via a connected browser. The permits distinguish consultation and modification of information and delimit the areas of competence: the General Bursar has the overall vision, while the provincial and community bursars operate in the assigned areas. Records can remain centralized and the involvement of other treasurers can grow over time.
The control panel
The introductory screen brings together management statistics, the comparison between costs and revenues and graphs of their composition.
The program in practice
An example of the Matthaeus interface: the comparison between the estimate and the final balance for the account and the trend of liquidity over time.
A gradual path
Training and i Multilingual video tutorials they accompany the bursars in learning. You can extend operations and decentralize accounting entries when it is useful and appropriate.
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